SYS 175: How I Avoid Distractions: Time Blocking for Strategic Delegation

Systemize Your Success Podcast

🎙 Dr. Steve Day discusses the importance of prioritising tasks and managing time effectively within a team.

By following structured processes and rules, teams can avoid distractions, focus on high-priority work, and involve the right people in discussions at the appropriate times.

Steve's insights provide practical strategies for enhancing productivity and achieving business success.

KEY TAKEAWAYS

💡 Prioritizing work and setting clear policies and procedures are crucial for efficiency and productivity.

💡 Having designated times for specific tasks, such as clearing inboxes and scheduling work, helps you stay focused on high-priority tasks.

💡 Implementing time blocking for different tasks, like meetings, admin work, and deep work, can improve efficiency.

💡 Involving the right people at the right time for discussions and decision-making helps avoid wasting time and resources.

💡 Setting exceptions to rules, like having a Dream 100 list for special cases, allows for flexibility while maintaining a standard way of doing things.

BEST MOMENTS

01:41 - 💬 “Keeping yourself and your team working on the right tasks, the highest priority tasks at any given time, is really important for getting stuff done, being efficient, increasing productivity, all those great things that we want in business.”

08:14 - 💬 “Time blocking is an incredibly powerful thing. Blocking for meetings is pretty obvious. You're going to block that time because you're in a meeting.”

12:07 - 💬 “Having a policy for clearing inboxes, having a policy for urgency of tasks, having designated times throughout the week in order to discuss the right things with the right people, and also being strict on this, and using things like time blocking as well to improve people's efficiency overall.”

TIMESTAMPED OVERVIEW

00:00 Prioritize tasks, maintain focus, and avoid distractions.

04:37 Weekly meetings prioritise work and discuss procedures.

08:15 Schedule time for tasks and prioritise projects.

11:39 Implementing policies and time management for productivity.

VALUABLE RESOURCES

Website: https://www.systemizeyoursuccess.com

Facebook Group: https://facebook.com/groups/systemsandoutsourcing/

LinkedIn: https://linkedin.com/company/systemsandoutsourcing/

Instagram: https://instagram.com/systems_and_outsourcing/

YouTube: https://youtube.com/@drsteveday42

ABOUT THE HOST

Steve used to be a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve has been investing in property since 2002, has a degree in computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.

Most business owners are overwhelmed because they don’t know how to create systems or get the right help.

Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.